As your business grows, moving to a new and larger office can provide more workspace and amenities. However, an office move is no small feat, and there are several things to consider when planning a move. This blog post will look at some factors you need to consider when planning an office move.

What are the steps involved in planning and carrying out an office move?


When planning for an office move, it's essential to ensure you're realistic about how much time the project will take. You'll likely need to schedule extra time for planning, ordering materials, scheduling contractors, and coordinating with employees. 

Spend time mapping your office and checking the size of the office. It would be best if you also considered how many employees are working in the office and the desks that need to move.

Next, you'll need to determine where each desk will go. Again, it's helpful to consider which desks will need to be near windows, doors, power outlets, and where employees will be using their computers. 

Determine which employees will be moving and which will stay. If you have employees that will be moving, consider their preferences for moving. For example, will you be moving their desks? Will they need new furniture? 

Determine which employees will need new furniture. If you have employees who will need to purchase new furniture, you'll need to decide how many desks they will need. 

Contact furniture rental companies. First, make a list of the office furniture that you need. Then, call several furniture rental companies to find the rates. 

Once you've finalized the furniture rental, order the furniture. 

Determine who will be moving the furniture. Depending on the size of the move, consider hiring a moving company to help you move the furniture

Arrange for the movers to move your furniture. 

After the move, unpack the furniture. 

Once the furniture is unpacked, arrange the furniture in the new office.

Factors to consider when planning your office move?

 If you're planning to move your office, there are a few things to keep in mind: 

Who will be in charge of moving your office? 

If employees move their furniture, ensure they have adequate training. The Occupational Safety and Health Administration (OSHA) recommends training all workers moving desks or equipment. 

Who will be in charge of packing and unpacking? 

Packers and movers are often hired to move a person's belongings from one place to another. This is a specialized task, and finding a company capable of doing a good job is essential. A good packer or mover will take care of the packing, unpacking, and all the logistics involved in the move.

Packing and unpacking can be stressful, and finding a company that will take care of everything for you is essential. A good packer or mover will thoroughly pack and unpack, so you don't have to worry about anything. They will also handle all the logistics involved in the move, so you don't have to worry about a thing.

Who will be in charge of setting up the new office? 

When setting up a new office, it is essential to have a team that is prepared and willing to work together. Ideally, the team in charge of setting up the new office should be a cohesive unit willing to put in the extra effort. They should also be familiar with the new office layout and any necessary equipment.

The team in charge of setting up the new office should also be familiar with the company's policies and procedures. They should be able to follow instructions and handle any changes that may arise. Anyone on the team who is unfamiliar with the office or the company's policies and procedures may need more time and effort for everyone.

Who will be in charge of moving equipment? 

Moving equipment is a big responsibility. It would help if you made sure that the equipment is handled with care so that it doesn't get damaged. Who will be in charge of moving the equipment? The answer is usually the company's partner. The partner will usually be responsible for loading and unloading the equipment and overseeing the entire moving process.

Who will be in charge of moving computers? 

The person who will be in charge of moving computers is the IT professional. IT professionals are responsible for all aspects of computer management, from setting up and managing networks to deploying software and managing security. In addition, the IT professional is typically responsible for all computer moves, from small office moves to large corporate relocations.

Who will be responsible for moving sensitive equipment? 

If you are in the process of moving and you are moving sensitive equipment, you must designate someone to be responsible for moving the equipment. This person should clearly understand the equipment and be familiar with the precautions that need to be taken to protect the equipment. 

Who will be responsible for moving sensitive documents? 

Hiring a professional moving company is essential if you are planning to move any sensitive documents. Moving companies are specially trained to handle sensitive documents and equipment. They will take care of everything from packing and loading the truck to wrapping and boxing your items. Moving companies also have vehicles specially equipped for moving delicate items.

Who will be responsible for taking inventory? 

It is vital to plan who will take inventory during the move. This will ensure that there are no surprises and that everything is documented correctly. Whoever is responsible for taking stock should be familiar with the items being moved and have a checklist to ensure that everything is accounted for.

Tips for packing and moving your office

Moving your office is hard work, but there are a few ways you can make it easier on yourself: 

Before moving your office, be sure to have everything organized. Take stock of all the files, supplies, and electronics in your office, and eliminate anything you aren't using. Consider disposing of old electronics, storing paper files electronically, and donating supplies you no longer need. 

Before moving your office, be sure to have a packing plan in place. Pack important documents and electronics in sealed containers, and store these in boxes or crates that will be moved with the rest of the office. 

Before you move your office, be sure to label boxes clearly. This will make unpacking your office much more accessible and will prevent you from losing items. 

How to choose the right office moving company?

 Finding the right office moving company can take a lot of work. There are hundreds of options available. However, your chosen moving company can significantly impact your bottom line. 

  • Cost: The cost of an office move can vary greatly. Some moving companies offer discounted rates. 
  • Reputation: The moving company's reputation is also essential. Ask your coworkers for recommendations. 
  • Timeframe: Some office moving companies provide expedited service. 
  • Moving options: Some office moving companies offer moving options, such as storage service, to help you manage your inventory. 
  • Moving supplies: Some office moving companies offer a box supply, such as boxes, tape, and bubble wrap. 
  • Moving insurance: If you're moving high-value items, consider moving companies with insurance.
  • Additional services: Some office moving companies offer assembly, installation, and de-installation services. 
  • Moving company reviews: Don't work with a company with many negative reviews. 
  • Moving trucks: You should make sure that the trucks used by your moving company are clean, well-maintained, and equipped with GPS tracking.

What to do if you experience complications or problems during your office move?

If you experience any delays with your move, immediately contact a moving company, as they may be able to diagnose your problem and assist in resolving it.

If you experience any damage to your items, immediately contact a moving company so that they can make a note of the issue. There is usually a clause in the contract that covers damaged items so that the company may compensate you for damages.

 Are you ready to begin planning your office move? In this blog, we discuss some of the main factors you'll need to consider when planning an office move and how to ensure your move goes smoothly.  

If you need a professional moving company, call us at (571) 366-7822.